To promote better engagement with and to maximize participation by shareholders, there has been increasing number of Listed Company (“Company”) to hold general meetings virtually or in hybrid forms. For some shareholder’s meeting(s), webcast arrangement may be provided to shareholders. These meetings may require shareholders to pre-register their details with the issuers or their agents before the meetings to obtain the credentials to logon the meeting online.
Arrangement and actions required on hybrid meeting, virtual meeting and webcast registration
To standardize the pre-registration notification for CCASS Participants and Investor Participants (“Participants”), the following wordings will be indicated in the Announcement Summary of the respective meeting announcement via CCASS terminals and CCASS Internet System or Activity Statement for the purpose of identification of meeting mode.
By reference to the meeting mode provided in Announcement Summary via CCASS terminals and CCASS Internet System or Activity Statement, Participants should refer to the pre-registration procedure / requirement below and take necessary actions on or before the related CCASS voting deadline for the purpose of participating in the shareholder meeting online.
Actions to be
taken by Participants for pre-registration requirement and procedure
Hybrid meeting / Virtual meeting / Webcast registration via HKSCC
Participants or their clients who wish to attend and vote at a hybrid or virtual meeting through the online portal, or participate in a webcast, should follow the relevant procedures below:
1) Non-Investor Participants
Submit a proxy appointment instruction via the CCASS Terminal and enter the appointed proxy's email address in the "Email Address for Online Meeting" field to facilitate pre-registration for online participation in the shareholder meeting.
2) Investor Participants
Registration for online participation in the shareholder meeting via HKSCC will be arranged automatically when Investor Participants appoint themselves or their representatives to attend the relevant meeting, provided that:
- a valid email address has been provided to HKSCC; and
- "Receive" has been selected under the Election for Receiving Corporate Communications from Listed Issuers.
For details, please refer to HKSCC Circular (PT/NIS/CCASS/109/2026).
Webcast registration via Company
Participants and their clients who are interested in joining the webcast should follow the procedure as stated in the Companies' announcement posted on HKEXnews website and complete the webcast pre-registration with the Share Registrar/ the Company directly by the stated deadline or direct access the webcast using the link provided in the Companies' announcement (if applicable).
After the pre-registration is completed, the credentials to logon to the meeting will be sent to the email address provided directly by the issuer or its agent. Please call the Share Registrar/the Company if the login details are not received one business day before the meeting date.
Please also be reminded that HKSCC and its affiliates do not guarantee voting instructions placed at the online portal provided by the company can be properly accepted or executed. In the event that any votes are rejected or not executed due to unexpected delay, technical, connection or other issues, such votes cannot be re-submitted through HKSCC.
For any act, omission, default, failure, delay or inadequacy of performance of the company or any of its agents, representatives or intermediaries (including its principal or branch share registrar) or any entity with whom it has entered into arrangement for the purposes of the voting via the online portal, HKSCC and its affiliates shall take no responsibility and shall be relieved from any further obligation whatsoever to provide for the exercise of or participation in such voting rights or actions to participants and shall not be liable to participants in any manner whatsoever.